Small businesses
Businesses without their own HR department, with their first employees and growing HR needs.
HR and payroll
Your employees' contracts, pay and ZUS — in one office.
From the contract to the PIT-11. Payroll by the 10th day of the month, ZUS (Polish social insurance) returns by the 15th, and employees receive their PIT-11 by the end of February. Everything in one office.
Contracts → Payroll → ZUS + PIT
Scope
Your employees' contracts, pay and ZUS — in one office.
We handle the full employee cycle: from hiring (the contract, registration with ZUS), through monthly payroll (employment contracts, contracts of mandate, B2B contracts, managerial contracts), to termination (the certificate of employment, PIT-11, settlement of leave). In 2026 the minimum wage is PLN 4,806 gross and the minimum hourly rate PLN 31.40 (one rate for the whole year). The employee's health insurance contribution is 9% of the base.
Payments go out by the 10th day of the month, ZUS returns by the 15th, and documents to the tax office by the 20th.
- Employment contracts, contracts of mandate, B2B, managerial contracts
- Payroll by the 10th day of the month
- ZUS returns DRA, RCA, RSA, RZA
- PIT-11, PIT-4R, PIT-8AR, PPK
- Leave and working-time records
The monthly HR and payroll cycle
Who it is for
The teams we serve.
Medium-sized businesses
Businesses that want to outsource HR and payroll administration.
Large businesses
Organisations with many locations and a mixed employment model.
How we work
The HR and payroll process.
- 01
Review of personnel files
optionalOptional, before the service starts: a review of personnel files and identification of gaps.
- 02
Takeover
1 monthConfiguring the processes, agreeing the settlement calendar and the rules for passing on changes.
- 03
Monthly cycle
continuousBy the 25th day of the month you pass us the changes (new employees, dismissals, overtime). By the 10th we calculate the pay. By the 15th we send the returns to ZUS. By the 20th employees receive a report on their contributions (RMUA).
- 04
Annual returns
January–MarchPIT-11 — to the tax office by 31 January, to the employee by the end of February; PIT-4R and PIT-8AR by 31 January. ZUS IWA, reports to GUS (Statistics Poland), PPK.
- 05
Ongoing support
continuousEmployees' questions, ZUS and PIP (National Labour Inspectorate) inspections.
FAQ
Frequently asked questions.
When will an employee receive the RMUA?
Electronically by the 20th day of the following month. On paper on request.
What about working-time records?
We keep the records on the basis of data supplied by the client — e.g. an import from Excel in an agreed format by the 5th day of the month. We keep them to the standard required by the Labour Code (Art. 149): start and finish times, overtime, work on days off, leave, sick leave.
Do you handle PPK (employee capital plans)?
Yes — we calculate the contributions and, optionally, can handle the PPK portal chosen by the client.
How long does a takeover take?
An individual matter — it depends on the size of the team and the state of the documentation.
Do you support ZUS and PIP inspections?
Yes.
How do I receive HR reports?
A matter for individual agreement — we adapt the format and frequency to the client's needs.
A quick, free quote.
Send us your employment structure and types of contract. We will come back with a proposal.
Request a quote